Field Trip Signup Sheet Template
Collect trip fees and chaperone sign-ups in one place.
Free either way — no account needed to sign up. Browse all templates
Field trips need two things: paid student seats and volunteer chaperones. This free field trip signup sheet template combines both in one link — students claim a paid ticket slot, parents volunteer for the free chaperone spots, and you see the whole roster fill in real time.
Share one link with your class parents. Students get their seat, chaperones commit to a spot, everyone gets a reminder, and nobody's left wondering who's coming or who paid.
What's in this template
Collect a seat and the per-student trip fee in one link. Chaperone spots are free. Edit any of it after you start — these are just the defaults.
Two ways to use it
Print a blank copy, or run the whole thing online. Both are free.
Download the printable PDF
A ready-to-print field trip sheet with blank rows for names — no email, no account, nothing to sign up for. Print it, put it on a clipboard, done.
Download printable PDFUse it online (recommended)
Share one link. It auto-updates as people claim spots, sends reminders, and stops two people grabbing the same slot — and no one needs an account to sign up.
Use this templateWhat it looks like as people sign up
Here's a sample of this sheet partway through — an example of how claims and open spots show up in real time. Names are illustrative.
Waiting for the first sign-up
Perfect for
- School and classroom field trips
- Museum, zoo, and aquarium outings
- Theater and performance trips
- Any trip with a per-student fee plus free chaperone roles
Why not just a spreadsheet or paper sign-up?
Why not a spreadsheet?
A shared spreadsheet has no capacity limits, no reminders, and anyone can overwrite anyone else's row. MySignMeUp locks each claim, closes a slot the moment it's full, and shows everyone the live list — so you never get duplicates or an over-signed slot.
Why not paper or a group chat?
Paper sign-ups and group texts lose track of who actually committed. With one shareable link, people claim a slot from their phone and the roster updates in real time — no re-tallying, no "wait, which spot is left?" replies.
Why not SignUpGenius?
SignUpGenius shows ads to your participants on its free tier and gates features behind upgrades. MySignMeUp is ad-free on every plan, needs no account for the people signing up, and includes reminders, waitlists, and CSV export from the start.
Common questions
Can I charge for student tickets and let chaperones sign up free?
Yes. The template has paid student slots and free chaperone slots. Once you've connected a payment account, students pay when they claim a seat; chaperones just add their name.
What if I don't want to collect money?
Turn payment off and both slots become free sign-ups. You can track headcount without charging anything.
Is this signup sheet template free?
Yes. Every template is free to use — start a sheet, share the link, and collect sign-ups at no cost. The free plan covers up to 3 active sheets with real features, including automatic reminders and CSV export.
Do people need an account to sign up?
No. Participants open the link, tap a slot, and add their name — no account, no app, no login. An account is only for the organizer who creates and manages the sheet.
Does the signup page show ads?
Never. Your signup page stays clean and ad-free on every plan, including the free one — participants see your event, not someone else's banner.
Related templates
Other free signup sheet templates organizers reach for next.